The employment verification process is a necessary step that employees must take to increase the chances of landing the job. The process allows the employer to learn and understand more about their potential workers and base their decisions on the information at hand. The verification process is necessary and, in some cases, legal and which employers should complete. So why is it important to know everything behind the process? Below is a deeper explanation of how employment verification serves both the employers and the employees.
Why the Employer Need to Use Employment Verification and Screening Process
Here are the top reasons why an employer should use the employment verification and screening process.
Reduces Resume Fraud
Approximately half of the applicants for a job interview lie on the resumes. As an employer, you need to determine whether the applicant is lying or if there are misstatements in their credentials. It is easier to decide as an employer basing your judgment on the information you have. You will waste less time on such applicants and eliminate them from the recruitment process.
Access to Relevant Information
While most employers will be careful with the amount of information they provide about a former employee, the process helps you get just enough of what you need to make a decision during the recruitment process. With the right information, the verification and screening process becomes productive.
Reduces Recruitment Costs
Most employers use outside agencies to verify, screen, and perform checks on potential employees. This is because of the complication in the process and the time-consuming to actualize within the company. Outsourcing such services from professional agencies save time and money, especially for employers with limited resources.
There exist set standards that every employer should adhere to during the recruitment process. The standards dictate what employers check and the various disclosures an employer should take before, during, and after the screening process. Compliance issues prove hectic to most employers hence the need for outsourcing services.
What Constitutes the Employment Verification and Screening Process?
Obtaining Consent from the Candidate
This is means letting the candidate know the existence of constant with their previous employer or employers. This should be on the basis of the employment history as it appears on the resume. This prepares both the candidate and the listed referees on the resume for your contact.
Get In Contact With the Candidate’s Previous Employer
As much as phone calls can be time-consuming, they are the commonly used method at this stage. You can still use other methods to contact the former employer if phone calls fail to go through. Emails can serve as an alternative.
Ask the Candidates Questions
The candidates should provide exclusive answers to some versions of the following questions.
- The employment period – start and end dates
- Job title – start and end
- Duties performed
- Salary and compensation information
- Reason for leaving
- Eligibility for rehire
If the answers are not satisfactory and successful, there should be an indication of the specific questions or recording. This is vital when assessing the eligibility of the candidate for the job.
Recording Of The Employment Verification Process
Record and file the information about the verification process with the candidate’s application process. This helps to get rid of doubts or any accusation of biases or discrimination during the recruitment process.
Federal crime search is important in the employment verification process. However, some employers will neglect this aspect of the pre-employment screening process. Federal crime search focuses on crimes such as embezzlement, fraud, kidnapping, and bank robbery. It is easier to identify a candidate’s involvement in crimes through a federal search.
Discarding All Background Check Reports
After storing the necessary information within the stipulated time by the law, you should discard the background reports professionally and securely. This is to avoid the reading, reconstruction, and misuse of the information in the report. You should shred, burn and pulverize the reports as a way of destroying them.
Hiring the right candidate for a job position is usually a headache to many employers. This is because of the many reasons that can make a candidate unsuitable for the position. However, the employment verification and screening process saves the day by providing alternative and the best way for employers. It is now easier and effective for employers to hire and work with the best professionals.