Top 6 Features of Microsoft Office 365 for Small Businesses

    Productivity is so vital for business. The ability to create, collaborate and communicate seamlessly makes any organization more efficient.

    Access to productivity tools that make it easier for people to do their job – and from anywhere – makes organizations flexible and enables them to compete in their field.

    Office 365 is a Microsoft productivity package with Word, Exchange, Excel, SharePoint, Teams, and more. Because Office 365 is cloud-based, the entire experience can be accessed anywhere, on any device, and online.

    Microsoft 365 is nothing but a former Office 365 armed with new features wrapped in a new package. It consists of various applications that can help you and your business team.

    Microsoft 365 can assist your employees in working collectively in innovative and more practical forms. But it is more than just a set of tools. It’s a new way of operating.

    Numerous businesses that turned into Office 365 do not use all the available tools in their licenses. Sometimes it’s because they do not benefit them – yet more usually, they are not familiar with everything they have access to.

    For that matter, here are the Top 6 Features of Microsoft Office 365 for small businesses should take into account and begin utilizing them:

    1. Mobile and web accessibility

    Even though there are various unique features in Microsoft 365, one feature that sets them apart is their accessibility.

    Microsoft 365 comes with web and mobile versions for their core applications, a luxury not used by all software – meaning that your small business or any related business can be managed from anywhere.

    The need for an office is no longer needed. Microsoft 365 enables any user to connect to up to five Android or iOS mobile devices.

    2. Presentation tools

    Who doesn’t remember Microsoft PowerPoint from school or college? However, this excellent presentation software has come a long way since the time of WordArt.

    It is used to create professional business presentations that can be readily shared and include interactive elements.

    The latest version of PowerPoint includes features from speech to text, 3D animations, and even an artificial intelligence-powered presenter trainer that lets you master presentation techniques.

    3. Developing an intranet for your business

    The developers did not limit teamwork to tools like Word, OneDrive, or Teams.

    They created Microsoft SharePoint, which takes the business collaboration one step further, where users can generate their intranet sites to share and display their work intrinsically.

    Sharepoint is used by any type of business, from start-ups to large enterprises, as a platform for creating a team-specific or project-specific website.

    Your team can visit, collaborate, and share news, updates, field, and other media on this platform.

    4. Financial management and planning is facilitated

    Microsoft Excel is a well-known spreadsheet creation and management tool that your HR and finance teams can use to track your company’s inbound and outbound assets.

    The latest version of Excel covers advanced reporting and visualization features, so you can easily display these statistics.

    Another application, Microsoft Planner, lets you efficiently manage your company tasks.

    Planner’s easy-to-use application also includes data visualization tools that any team member can use, regardless of their IT literacy.

    Financial planning is important, but so is understanding your company’s data. This is where Business Intelligence tools such as Power BI can come in handy. For example, features like¬†drill-up and drill-down in Business Intelligence¬†will allow you to explore your sales data in detail while also seeing the big picture.

    This makes data analysis more flexible and interactive, allowing businesses to spot important trends and respond quickly to changes.

    5. Topmost cyber security

    Microsoft is aware of the growing number of cyber threats. Therefore, they protect their products with the help of a tool called Microsoft defender.

    It can offer a high level of email security against any possible cyber-attack such as phishing, general spam, viruses, malware, ransomware, and more.

    You are able to additionally lock your business-sensitive information using integrated password protection for your files.

    Small businesses can also lead their customers into their network to upgrade their security credentials regularly.

    You can also restrict third-party applications from storing or copying business-specific data, and you can delete compromised data files or databases remotely.

    6. Unique business email services

    Microsoft Outlook is definitely one of the best-known email clients.

    It comes standard with Microsoft 365, where it can be paired with Microsoft Exchange, a business-focused email server that provides secure email delivery, priority mail, and Automatic and synchronized calendars.

    The other benefits of the email include a 50 GB mailbox, cloud-based management, a custom domain name, and more.

    Some of the benefits of Microsoft Outlook include a 50 GB mailbox, a custom domain name, a cloud-based management system, and more.


    Microsoft 365 is an all-inclusive package that allows everything a business will need to plan future strategies, communicate with teams and clients, present new ideas in an interactive way, manage and maintain business assets, etc.

    We can absolutely admit that Microsoft 365 is the platform to beat.

    That being said, not everything is perfect. Many other factors can disturb your business and getting a third-party Microsoft Office 365 backup vendor will lock your concerns.

    It actually offers a backup for your critical data. Yet, Microsoft is suggesting to businesses globally that they need to acquire a third-party solution for Office 365 backup to have the crucial information in place.

    Only then do the protection work, whether if any employee accidentally deletes critical data, or even if you have been experiencing a cyber-attack.

    A sheer number of companies are already utilizing Microsoft as a business tool, since it provides everything, you need to plan future strategies, manage your business assets, interact with your team and clients, and present new ideas.

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