You may have a lot of pending tasks. Alongside, the weekend deadline is approaching. All this weight might be overburdening. We may believe 24 hours are not enough for this workload. But anyhow, things need to be done. Stop worrying; opt for gtd apps.
This is a getting thing done app. It will ensure the workload does not feel like a burden. Besides, it will help you to organize the task. This will make the tasks bearable throughout the week.
Read: 10 Best Scrum Tools to Increase Your Team’s Productivity
So what are GTD and GTD apps?
The getting things done app is popular as gtd apps. It is essentially a time management method. David Allen has a book by this name. He is the best selling author. Alongside, he is a productivity consultant. This book was a fruit of years of research and practice. He put down a series of steps. He believed it would keep your to-do list on track.
A person may have excess tasks to care for. You may even land upon sudden inspirations. All this is aimed at getting the work done. Davide believed our mind creates ideas. But the mind is not storing those ideas. Here gtd apps come to the rescue.
This method is not only for getting things done. It also provides a step by step guide for task accomplishment. The basic concept here is the transfer of thoughts from the mind to the external system. Ideas are broken into feasible steps. After that, they are organized. Finally, things can be done with ease.
There is a right way of implementing this method. One needs to free up some brainpower. Here is the step by step guide of implementation.
Steps of implementation of GTD method
1. Capture
You may have a lot going on in your mind. Some of them need to be done immediately. In that case, pull them out. Then put them into action. First, clear your mind of unnecessary clutter. Then organize the tasks properly. Hence, get things done more effectively.
Capture is the first step of the gtd method. The main aim is to collect everything in mind. Thoughts may have a wide range. They can be professional or personal. For instance, pending emails, appointments, or simple wardrobe cleaning. Transfer all thoughts into an external system. This system can be a task management tool. Or a to-do list app. in fact, it can even be a piece of paper.
2. Clarify
A human mind may have a truckload of ideas. It may be filled with large or even trivial ideas. One needs guidance to convert this muddle into viable actions. But first, distinguish. Know which actions are actionable. This will allow you to remove non-actionable tasks. Thus, some brain memory clearance will occur.
Begin by jotting down all thoughts. Make bullets or points for easier processing. Now break them up. This will make task management more effective. Now you have a clear picture of what is to be done. Put them into operation once ready.
3. Organize
Now you have jotted down the actionable ideas. Break them up in order of priority. Prioritize in order of urgency. Out of the bulk of tasks, some don’t need immediate attention. Put them in the record. This will allow you to retrieve them when needed.
Don’t know exactly how to organize? Use the gtd decision tree method. This tree categorizes tasks. It does so based on simple questions. Go through the diagram below for a better understanding.
Let’s go through the tree in order. First, select a task. Check if it’s urgent. If so, think if a delegate can do it for you. If not so, do it yourself immediately. However, it may not be urgent. Then ask yourself if you will still do it. If not, then stop there. Ask yourself when you want to do it. If the answer is soon, review daily.
This review has three steps. Take action, reply to your task. Then review what you did. Now it can be done later as well. In this case, track it. It can be weekly or monthly tracking.
4. Reflect on your actions
Frequent reviewing is essential. This will keep your workflow from halting. Carry out an in-depth analysis. This will monitor your progress throughout. It will help you to identify the next immediate task. Reflecting on decisions will allow adjustments in the next step.
Best Getting Things Done (GTD) Apps
1. HubSpot
Worried about sales and marketing? The CRM of HubSpot is here for you. It is essentially a free app with notable features. First, it manages pipeline projects and deals. Here, one can set their custom steps. Alongside add notes to an agreement and project. Set reminders to tasks. One can even record emails with contact.
This gtd app also offers integration of several features. All features are essential for task and project management—for instance, email marketing. Up to 2000 emails can be sent every month. Other features include meeting scheduler, email tracker, forms, pipeline management. Alongside, contacts, live chat, dashboard reporter, chatbot builder are available.
2. nTask
This is the best gtd app out there. The application is simple to use. All the features of nTask make and implementation easier. This software is filled with capabilities. It makes the gtd method work pretty well. The core components synchronize very effectively.
This design helped many project managers and teams. In an industrial setup, it intuitively organizes tasks. Hence work gets done faster. Your work may be large or small. This app captures all of it in checklist form. All tasks are then converted into independent projects. It clarifies your thought process. Now you know where to make organized tasks or subtasks. You may term it as a leap towards better task management.
nTask has some cool features. A task may not need immediate attention. In that case, calendars and task delegates come into play. The tasks are assigned to team members. A priority level is based on task urgency. This app sets reminders for scheduled tasks. Alongside, it even provides updates on current tasks.
Review your productivity. Reflect on your actions. The feedback will help to make amendments wherever needed. This app makes performance review easier. Gantt charts can help review better. The basic features are offered for free. Alongside, a pro plan is available.
It costs $1 a month per user.
3. FacileThings
This is a productivity tool. It is a gtd app designed to orderly get things done. Organize and manage tasks using FacileThings. It is best for people who strictly follow the gtd methodology. It caters to the needs of most individuals. Every component of the method follows the steps in detail. All this is based on your needs.
The user interface is very aesthetic. It engages every gtd component in your workflow. All your ideas are easily captured. Simple digital notepads do this job. This is clarified and organized accordingly. The course of action is taken care of. A weekly review is carried out. After that, it monitors performance weekly.
The pricing plans start after a 30-day trial. The paid plans cost $12 per month.
4. Nirvana
This gtd app is cloud-based. It is essentially a task manager. Nirvana is built for implementing the gtd method. Several built-in features are available here. It reduces time and effort to organize and manage tasks. Updates on due dates keep a person on track. Hence, upcoming projects can be taken care of. This app has in-built lists. For instance, waiting, next, someday, schedules. This clarifies and organizes future steps. Hence implementing the gtd method becomes more comfortable.
Task tags help distinguish personal and professional tasks. Task preferences make the application smoother. Implementation becomes customized and user-friendly. The basic plan is free of any cost. It covers the most basic features. The paid plan begins at $5 a month.
5. Todoist
Todoist is the complete opposite of FacileThings. The user interface is pretty simple. The approach of gtd method implementation is easy. One can quickly dump ideas into to-do lists. The gtd app organizes and prioritizes tasks in order. It creates subtasks and dependencies. Further, it establishes projects and sub-projects.
One can get reminders for recurring tasks and due dates. After that, organize tasks based on occurrence frequency. Hence check off tasks that you are done with. Now you have a clear picture of tasks in progress. Alongside, lessons to be worked on, gets notified.
Charts and graphs are available to review task performance. Thus know current goals. After that, focus on future actions. All the factors aim at goal achievements in the long run. The basic plan is free. At the same time, the premium plan costs $29 per month.
6. OmniFocus
This gtd app is suitable for Mac and iOS users. This is a beautiful application. It tops as a to-do list application. All features aim at the practical implementation of the gtd method. Siri can even help with this app. Thus you don’t have to note down manually. Convert your ideas into actions. Categorize and organize the projects. Therefore, make feasible solutions.
Add context to your projects. This adds perspectives to them. It thus provides a better understanding. OmniFocus fits nicely as a gtd planner. Robust features allow you to structure the project. At first attempt, all of it can be overwhelming. However, the parts are pretty powerful. Deal with your tasks smartly using OmniFocus. The standard plans cost $49.99. Besides, The pro plan costs $99.99.
7. Evernote
This gtd app helps in note-taking. It comes with an intelligent set of tools. This helps to keep your ideas manageable. Several built-in features are available. They help users to comprehend concepts more effectively. People tend to lose out on valuable information.
It may happen with online information. Here, the web clipping feature comes in handy. You need to bookmark the links you found online. After that, access the links anytime you want. Have pet peeves towards typing? Not to worry. Use voice notes to save ideas. Use Siri or Google assistant.
Organize the notes. Put tags or labels on each of them—set reminders as per your need. Evernote got you covered completely. Like other apps, the basic features are available for free. Premium plan costs $7.99 a month. Whereas, business plan costs $14.99 per month for a single user.
8. Notion
It is a sophisticated and app. it focuses on a smooth note-taking process. Multiple features are available for task management. Write down the to-dos in checklist or note form. After that, execute the tasks successfully. Convert the to-dos into successful projects. You can even check progress on Kanban boards. The tool has a knowledge base. It acts as a central storage of all information.
One can create team dashboards. Alongside, invite team members for collaboration. This collaboration will be a good performance indicator. The personal plan has basic features. It costs $4 per month. The team plan costs $8 a month. Then comes the enterprise plan. It costs $16 a month. All price plans are for a single user.
9. 2Do
Today, the world is pacing fast. As a result, it is crucial to get things done more quickly. This gtd app is available on Android, Mac and iOS. In Android, this application is free. Whereas in Mac and iOS, this application is paid. The features of 2Do make seamless gtd implementation. Create any number of the task list. Put tags to make your search more convenient.
One can even organize tasks using color codes. This makes categorical distinction easier. Thereby quickly access any context anytime. The quick add feature is one fine addition. Many times ideas may slip our minds. This feature may come in hand. Add any relevant specific details. Make use of the in-built features.
Reminders for individual tasks are applicable. This allows plan executions without any lag. Hence it facilitates the use of gtd planner. One may create batches of tasks. Use the drag and drop feature. Only lower events on the calendar. It will create a quick work schedule.
The pricing plans are pretty affordable. For the Android version, this app is free. For an iOS user, it will cost $14.99. Whereas for a Mac user, it costs $49.99 per month.
10. Things
Do you what creates a difference today? It is the art of getting things done. This is a gtd app for transforming your ideas into actions. Simply convert thoughts into to-do lists. Hence create more clarity for your projects.
The interface is simple and clear. Simply drag and drop your ideas in order. Organizing ideas have never been this easy. Add as many details as you want to your tasks., add tags, start dates, and deadlines to your work. Use Siri as your voice assistant. Make voice notes to add more details to your text. Use voice for creating custom reminder alerts.
Things provide multiple reports. Reports in the form of charts, like pie charts, are shown. This helps to monitor performance on a project. Do not restrict yourself. Make getting things done a fun experience. Items provide an animation toolkit. This allows the custom creation of context.
Besides, a collapsing sidebar facility is there. This allows users to focus on the current context. Hence, any distraction is quickly taken care of. However, this app is only available for Mac and iOS. For an iPhone user, it costs $9.99. Coming to iPad users, the price is $19.99. For Mac users, it costs $49.99.
11. Focuster
Coming to this gtd app, it suits professionals. Focuster helps them focus on specific tasks. These tasks are generally related to the team they lead. Focuster provides a complete visual presentation. One gets an idea of the daily team activities. Nevertheless, it integrates well with Google calendar. This increases efficient attachment by default of tasks.
Focuster makes room for professional activities. This sorts out appointments throughout the week. This does the job of a personal assistant. However, the digital version has a more excellent visual approach.
There are three columns in a windowpane. This division is present by default. The to-do list is currently on the extreme left. Then comes the middle panel. It covers active tasks. Finally, the right slide. It shows a categorical representation of schedules. One can customize it as a weekly or monthly schedule. However, it covers the entire program.
The price plans are budget-friendly. The basic plan costs $7.99. At the same time, the pro version costs $14.99.
12. Firetask
This is a gtd app mainly for Mac and iOS users. This app focuses on making a manager’s task more manageable. The app is entirely project-oriented. The Mac app has over 100 such applications. Most of them focus on task management. Others focus on project management and other managerial aspects.
However, all these task management apps don’t make use of the gtd rule. It’s hard to find one using the getting things done method. After that, the long-term reliability factor comes in—all these reasons signal in a single direction. The actual products come in a smooth learning curve.
The design of the Firetask is simple yet unique. This planner has a two-pane design. This design is again here by default. One pane focuses on task groupings. At the same time, the other pane attaches to the current foci. In other words, it depicts the present project at work.
For instance, you opt for a single task. Or it may be a group of functions. The right pane will display every detail of each task. It is an information palette of the task you clicked on. In other words, this app is simple. No cluttering is seen here. The salient data display is very clear.
The basic plan is free for Mac OS. At the same time, the pro version costs $19.99 per month.
13. Nozbe
This gtd app suits people short on time. It has a comprehensive business-oriented solution. This helps professionals and managers on the go. Nozbe beats Firetask and Focuster. This app is not limited to a single operating system. The audience reach is pretty comprehensive.
It supports Windows and Linux. One can connect from a desktop. This is incredibly convenient when away from mobile. Nozbe integrates with Dropbox, Google, and Evernote. Therefore the learning curve is pretty steep.
At first, the features may be intimidating. You soon get the hang of it. Once you do, you realize its true potential. One can then work smoothly. No such setbacks are faced after that. Let’s consider the cursory point of view. This app has different task panes. Each one is designated for the other task type. This is great for planning tasks in order.
The task progress is now in place. Drag and drop further tasks on the same page. This will keep the team members updated. Various options are available to categorize. Further, organize these tasks in order of priority. The current tasks move to the top of the list. The set of the tasks move down the list.
The best part is its templates. They are custom made. It gets based on the tasks in action. You may be continuing a task for some days. The app suggests a template, then. It makes your work more visually organized.
The basic plan costs $10 a month. In the case of small businesses, the cost rises to $23 a month. For an enterprise or a large business, it costs $99 per month.
14. Todo by Appigo
Appigo is a software company based in the US. A lot of products have developed over time. Primarily they are the ones for the marketing sector. It features several programs. For instance, gamification, reporting, and team collaboration. This was so long before Appigo considered Todo.
Appigo carried out some marketing analysis. After that, Todo became a full-time gtd app. the main aim was creating a task management app. It allows professionals to take notes even as a family. Even on vacation or deployment, one can take notes. This app is available on Windows, Linus, Mac OS, and mobile. One can thus create virtual milestones. After that, successful projects can be taken care of.
Assign appropriate tasks to team members. The interface is very simple. No cluttering can be found here. This helps to maintain the attention span of users. However, it does not automatically synchronize with devices. The basic version is free. The general cloud version costs $19.99 every month. At the same time, the business cloud version costs $39.99.
Concluding
This article provides insight into the best gtd apps. A gtd app is necessary for keeping your tasks on track. Top 14 gtd apps have been mentioned here. Make sure to read through. Choose the app you want to opt for. Hence keep all your ideas in order.
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